Free HOPWA/Ryan White Part A Resident Rent Calculator

RDE Systems, LLC, makers of eCOMPAS and e2Community are pleased to offer a web-based tool to help housing case managers calculate tenant rent and subsidy payments for the U.S. Department of Housing and Urban Development's (HUD) Housing Opportunities for People With AIDS (HOPWA) and Health and Human Services' Ryan White Part A Housing programs.

This tool is provided free of charge with pride to people living with HIV/AIDS, their families, and those who serve them.


INSTRUCTIONS: When completing the rent calculator, include the total ANNUAL gross income of all eligible household members (e.g., payment amount multiplied by number of payment periods per year for all income sources). As per HUD regulations, agencies must obtain proof of income documentation such as pay stubs, budget letters, Social Security Income/Disability award letters, Income/Self Employment Verification (if no pay stubs are given or if self-employed), and Zero Income Affidavit* (if consumer reports no income) prior to performing the official rent calculation. Furthermore, agencies are required to maintain copies of annual income documentation in the consumer chart.

If a consumer is self-employed or reports zero income, they must complete and notarize the Income/Self Employment Verification form or the Zero Income Affidavit form and have a copy saved in the chart along with the accompanying rent calculator.


REQUIRED
REQUIRED

Step 1: Enter Annual Gross Household Income

1)
 
$
 

Include the full amount (before payroll deductions) of annual wages and salaries, overtime pay, commissions, fees, tips and bonuses, and other compensation for personal services prior to payroll deductions. ALL INCOME MUST BE ANNUALIZED.

2)
 
$
 

Include periodic payments from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits, excluding lump sum payments for the delayed start of a periodic payment. ALL INCOME MUST BE ANNUALIZED.

3)
 
$
 

Include unemployment, disability, worker's compensation, and severance pay.

4)
 
$
 

Periodic payments received including alimony and child support, and regular contributions or gifts received from organizations or persons (including family members) not residing in the household.

5)
 
$
 

Net income from operation of a business or profession (including but NOT limited to hairbraiding, day labor work, etc.).

6)
 
$
 

Interest, dividends, and other net income of any kind from real or personal property. Where net family assets are in excess of $5,000, annual income shall include the greater of actual income derived from net family assets or a percentage of the value of such assets based on the current passbook savings rate, as determined by HUD.

7)
 
$
 

Include all regular pay, special pay and allowances of a member of the Armed Forces (except Hostile Fire Pay).

8)
 
$
 

Cash assistance including Public Assistance (PA), Temporary Assistance for Needy Families (TANF) or Temporary Cash Assistance (TA) made to household members under other programs funded, separately or jointly, by federal, state, or local governments which are not excluded by Federal Statutes. Includes cash payments to household members made by the HIV/AIDS Services Administration (HASA).

9)
REQUIRED
 
 

If houseshold solely receives income from cash assistance, tenant rent contribution shall equal $0.

 

Annual Gross Income

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$0.00

Monthly Gross Income

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$0.00

Step 2: Enter Allowances

10)
 
 

Dependents include household members under the age of 18, elderly dependents, handicapped, disabled, or full-time students, but not the family head of household, spouse or foster children.

11)
 
$
 

This $400 deduction always applies to households with persons with HIV or AIDS if they are the head/co-head, spouse, or sole member, OR when the head/co-head, spouse, or sole member is at least 62 years of age. ($400 is given one time only at each calculation and/or re-calculation of income.)

12)
 
$
 

These are expenses anticipated during the year for children 12 years of age or younger that enable a household member to work, seek employment, or to further their education. Deductible expenses for childcare to enable a person to work shall not exceed the amount of income received from such work. Childcare cannot be paid to another member of the household. (ONLY EXPENSES NOT REIMBURSED FROM ANY OTHER SOURCES ARE ALLOWED)

13)
 
$
 

This allowance covers reasonable expenses anticipated during the period for attendant care (provided by a non-household member) and/or auxiliary apparatus for any disabled household member that enables that person or any other household member to work. Deduction may not exceed the amount of income generated by the person enabled to work. (ONLY EXPENSES NOT REIMBURSED FROM ANY OTHER SOURCES ARE ALLOWED.)

14)
 
$
 

(ONLY EXPENSES NOT REIMBURSED FROM ANY OTHER SOURCES ARE ALLOWED.)

 

Total Non-Reimbursed Medical Expenses

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$0.00
 

3% of Annual Gross Income

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$0.00
 

Total Allowable Medical Expense Deduction

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$0.00

Step 3: Earned Income Disregard

The use of Earned Income Disregard (EID), which only applies to enrolled HOPWA consumers* (not newly enrolled) who obtained a job and were previously unemployed for 12 months or longer, is being considered for discontinuation by HUD. Until HUD makes a formal announcement about the fate of EID, the feature will remain on the rent calculator. If you have included EID in your consumer's Resident Rent Calculator Worksheet, please begin the process of assessing the time remaining on each calculation and communicate to the consumer about the discontinuation of EID. *If the above scenario does not apply to your consumer, please skip this section entirely.

15)
 
16)
 
 
17)
 
18)
 
 

This includes a one time only cash assistance of at least $500.

19)
 
20)
 
$
 

Enter the total income including earned and unearned, prior to qualifying event for the EID family member.

21)
 
$
22)
 
$
 

Applicable Earned Income Disregard

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$0.00

Step 4: Review Adjusted Income

 

Annual Gross Income

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$0.00
 

Total Allowances

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$0.00
 

Annual Adjusted Income

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$0.00
 

Monthly Adjusted Income

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$0.00

Step 5: Tenant Rent Determination

23)
REQUIRED
 
$
24)
REQUIRED
 
 

Specify the current lease period in months: e.g. 12 months, 24 months, etc.

25)
REQUIRED
 
26)
 
$
 

A tenant is only eligible for a utility allowance if utilities are NOT included in the rent charge. Copies of HUD-approved utility allowance charts may be obtained annually from local Housing Authorities.

Step 6: Results

Preliminary calculation displayed below, click "Calculate" to view final calculation.
 

Tenant Rent Responsibility

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$0.00
 

This is the amount the tenant pays, minus the utility allowance, if applicable. If this is a negative number, this is the amount to be reimbursed to the tenant or paid to the utility company on the tenant's behalf with their consent. The program pays the full amount of the rent (line 23) to the landlord.

 

Rent Subsidy Payment

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$0.00

REQUIRED
 
REQUIRED
 
Date: 09/26/2020
Consumer Signature:
Staff Signature:

Reminder: Please provide consumer with a copy of the rent calculator and file a copy in their chart along with all accompanying income documentation used to determine the calculation.


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